For stock auditors
Put the counts in. Get the audit out.
Stocktaking software for the licensed trade. Count on a tablet, add deliveries from a photo of the invoice or by hand, and Stock Express turns it into the finished stock result and report pack. Nothing to install.
Free to try, with your own data or a sample outlet. Nothing to install, no card needed.
About a minute: count, check, till, deliveries, reports, on any device. Or read it step by step.
Count on a tablet, on site
Works without signal in the cellar, and uploads when you are back online.
Invoices matched by AI
Upload a photo or PDF and each line is matched to the price list, or enter it by hand.
Multi-bar, with a cellar
Each bar counted and reported on its own, with transfers from the cellar and a result for the whole house.
Kitchens too
Food stocks at cost, with weekly takings and a food trading account, on their own or with the bar.
50+ years
The founders’ experience in UK stocktaking
In use
Built with a working stocktaker and used on his outlets
Imports your data
From PS Stock Auditor and the other main stocktaking systems
From the count to the audit
Step 1
Count
Count on a tablet at the outlet: a column for each location, the cellar and ullage. It adds up as you go, and keeps working without signal.
Step 2
Deliveries and till
Add deliveries from a photo or PDF of the invoice, matched by AI, or type them in. Put in the till readings.
Step 3
The audit
The stock result: gross profit, shortage or surplus, and the full report pack with your name on it, ready as soon as the figures are in.
See a sample audit (PDF)Take it anywhere
It runs in the cloud, so the same job is on every device you use. No copying files and no emailing jobs around.
Tablet
Count on site. It keeps working without signal, and uploads when you are back online.
Laptop
Deliveries, till sales and reports, back at the office or at home.
Phone
Check a figure or a delivery wherever you are.
Counting
The count pad
- Columns for five locations, the cellar and ullage
- Large keys for a tablet, with the figure being entered shown in large print
- Bottled beer and minerals counted in dozens (1:10)
- A count check screen listing every figure entered, which you can correct there
Deliveries
Deliveries from a photo of the invoice
- Upload photos or PDFs, one invoice or several at once, or type a delivery in by hand
- AI reads each line and matches it to the outlet’s price list, using the name and supplier code
- Cases converted to your counting units, and lines checked against the invoice total
- Anything uncertain is flagged for you to check
Multi-bar
Every bar, and the whole house
- Each bar counted on its own, with its own takings, till and result
- A cellar that takes the deliveries and sends stock out to the bars
- Transfers typed off the transfer sheet, and a cellar ledger to check them
- A report pack for each bar, and all bars together side by side
Food stocks
The kitchen, as well as the bar
- Kitchens counted at cost, group by group
- Delivery notes as four boxes, or read from a photo
- Takings typed week by week, with allowances and a target GP
- The food trading account, and one pack for a pub’s bar and kitchen together
Reports
The report pack
- Cover sheet, bar summary, extended sheet, till differences, stock valuation and more
- Charts: the period at a glance, its history, year on year, top sellers and the sales mix
- Checks before you print: anything below nothing, sold without a price or used without a cost
- Print, or save as PDF to email
Sample report packs
Printed straight from Stock Express, for made-up outlets.
A club bar
The bar summary, extended sheet, till differences, valuation, history and charts.
Download (PDF)
Multi-bar with a cellar
All bars together, the cellar ledger, the valuation by bar, and each bar’s own summary.
Download (PDF)
A pub with a kitchen
The bar and food summary, then the kitchen’s food trading account and valuation.
Download (PDF)
Screenshots
Shown with a sample outlet. Tap any to see it full size.
Stock count
Items by section with opening, closing and sales. Tap an item to count it.
The count pad
Columns for each location, the cellar and ullage, adding up to the closing count.
Deliveries
This period’s deliveries by supplier, with any that need checking marked.
A supplier invoice
A photo taken on a phone, as it would be uploaded. PDFs work too.
Extended sheet
Prices, opening, purchases, closing, till sales and the till difference for every item.
Features
Counting
- The count pad
- Columns for five locations, the cellar and ullage. The figures add up to the closing count and are kept for checking later.
- Made for a tablet
- Large keys, with the figure about to be entered shown in large print underneath.
- Dozens
- Bottled beer, minerals and snacks can be counted in dozens, e.g. 1:10.
- Stock count check
- Every figure entered for each item, side by side, with ullage marked. Figures can be corrected on this screen.
- Last ullage
- Last period’s ullage is shown on the pad for reference, box by box.
Multi-bar
- Bar by bar
- Each bar of a house counted on its own, with its own takings, till, allowances and result.
- A cellar
- A cellar that takes the deliveries and sends stock out to the bars, counted like a bar.
- Transfers
- Stock moved from the cellar to a bar, back again or between bars, typed off the transfer sheet.
- Cellar ledger
- What the cellar issued against what each bar took in, with any difference at cost and at selling price.
- A bar’s own prices
- A bar can sell an item at a price of its own, and keeps it when the outlet’s price changes.
- All bars together
- Each bar’s result side by side with the whole house’s, and a stock valuation by bar.
Food stocks
- Kitchens at cost
- Food items at cost alone, counted group by group, each group showing what it is worth.
- Delivery notes
- Supplier, number, date and total off each note, typed or read from a photo.
- Weekly takings
- Takings typed week by week, with extras and deductions, and allowances at cost or selling price.
- Food trading account
- The kitchen’s gross profit judged against its target, with the days of stock on hand.
- A pub’s bar and kitchen
- One outlet for both: one count, one close and one report pack, with the bar and food summary.
Deliveries and credits
- Photo or PDF
- Upload one invoice or several. Multi-page invoices are put back together.
- Or by hand
- Type a delivery in line by line when there is no invoice to upload.
- AI matching
- AI reads each invoice line and matches it to the outlet’s items by name and supplier code, allowing for spelling differences. You check and finalise.
- Supplier codes remembered
- Codes from finalised deliveries are saved and used to match that supplier’s next invoice.
- Checks
- Flags lines that don’t add up, totals that are out, invoices already entered and dates outside the period.
- Unit conversion
- Cases and kegs are converted to your counting units, with the unit cost adjusted.
- Totals ex and inc VAT
- Enter either and the other is worked out.
The sheet
- Extended sheet
- Opening, purchases, credits, closing, till sales, sales and till difference for every item, with cost and selling prices.
- Till sales
- Entered by item, in units or in the servings the till reports: shots, pints and glasses. Items can be excluded from the till.
- Column locks
- Lock columns to stop them being changed by mistake.
- Inventory
- The full price list with sizes, yields and barrelage. New items can be added while entering a delivery.
- Allowances and adjustments
- Named as you like and shown on the reports.
Reports
- The pack
- Cover sheet, bar summary, bar & food summary, extended sheet, till differences, stock forward, stock valuation, delivery summary and stock audit history.
- Charts
- The period at a glance, its history in charts, year on year, and top sellers with the sales mix.
- Checks before printing
- Anything below nothing, sold without a selling price or used without a cost is listed and marked, to put right or leave.
- Stock audit history
- Gross profit, yield, days stock and weekly averages by period. Last 30 months by default, or any range.
- Printing
- Tick the reports you want and print, or save as PDF.
- Your details
- Your practice name and phone number on the cover, your email and the auditor’s initials on each page.
- Dozens or decimals
- Choose how dozens are shown on printed reports.
- Sample packs
- Download a sample report pack (PDF)
History and the audit log
- Past periods
- Closed periods are archived and can be opened and printed at any time.
- Undo a close
- A period close can be undone. A recovery copy is kept.
- Audit log
- Every change to a job is logged: who, what, old and new value, and when.
- Restore any version
- A job can be rebuilt as it was at any earlier save.
Working together
- More than one user
- Two people can work on the same job, for example one counting and one entering deliveries.
- Count on site, upload after
- Count on a tablet at the outlet. Every outlet is kept on the device, so with no signal it carries on and uploads the work when you are back online.
- Cloud backup
- Every change is saved to the cloud as you go, and logged, so nothing depends on one machine.
- Nothing to install
- Runs in the browser. It can also be installed as an app on a tablet or laptop.
- Your outlets
- All your outlets in one list, visible only to your practice.
Getting started
- Import from PS Stock Auditor
- Outlets, price lists and past periods imported from PSSA.
- Other systems
- We also import from the other main stocktaking systems.
- Help getting set up
- We do the import and check it with you.
Compared with traditional software
Runs on
Stock Express
Laptop, tablet or phone
Traditional software
A Windows PC
Installing and updates
Stock Express
Nothing to install, updates automatic
Traditional software
Installed, updates downloaded
Delivery notes
Stock Express
Read from a photo or PDF
Traditional software
Typed in line by line
Backups
Stock Express
Automatic, with every change logged
Traditional software
Up to you
Two of you on one job
Stock Express
Both work on it at once
Traditional software
One PC holds the data
Our promise
Replies within 24 hours
Basic queries and bug fixes get a response within 24 hours.
Updates every week
Improvements are released weekly. There is nothing to install, so you always have the latest.
Ask for what you need
Request other reports and features, and we will consider them for development.
Switching over
Moving from PSSA or another system
We import your outlets, price lists and past periods from PS Stock Auditor and the other main stocktaking systems, so your next stock carries on from the last one.
Where everything from PSSA lives in Stock Express- Price lists, sizes, yields and selling prices
- Last closing stock as the new opening
- Past periods for the history report
- Multi-bar houses with a cellar, and food houses
- We do the import for you
- Deliveries by photo from the first stock
Try it free
Set up in a minute, on one of your own outlets or on a sample one. Questions first? Email us and we’ll show you round.